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Vol. 03 · The Bulletin · For communities

For HOAs · Master plans · Resident leaders

The publication for the people who already live there.

ulletin, roster, calendar, almanac, readout — five surfaces HOAs and master-plan teams have been splitting across mass email, spreadsheets, and shared Dropbox folders. One editorial publication, designed for the people who actually live there.

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The Bulletin · Texas Desk · 2026 Ed.

Filed from the field · Updated weekly

Today’s bulletin · Nov 14

5 posts · 540 reactions · 54 comments

artitec.com / bulletin

HOA Board
This morning
Pinned
Pool reopens Sunday — deck sealed, lap lanes back.
Resurfacing wrapped ahead of schedule. Deck is sealed, lap lanes are open, lounge chairs are out, umbrellas re-set. See everyone at the reopening Sunday afternoon — drinks on the patio at 3.
Community pool · post-resurfacing
218reactions27comments
1. Phase 2 Resident · 1h ago
  Looks even better than before. Whoever picked the deck color got the contrast right against the trees.
2. Communications Lead · 40m ago
  Sharing the contractor name in tomorrow's bulletin for anyone planning interior work.
3. + 25 more comments
Communications Lead
Yesterday
Annual board meeting · RSVPs open
Reminder: Annual community meeting Thursday Nov 14 at 6:30 PM in the clubhouse. Agenda attached. Please RSVP by Wednesday.
87reactions5comments
1. Phase 4 Resident · 8h ago
  Will there be a remote-voting option for residents who can’t attend in person?
2. + 4 more comments
Toll Brothers · Builder
2 days ago
Phase 4 open house · Wed Nov 20 at 11 AM
New model home open. Two new floor plans on display. Coffee and pastries from Texas Roast — stop by anytime between 11 and 4.
64reactions3comments
1. Phase 1 Resident · 1d ago
  Looking forward to seeing the new plans — bringing a few neighbors.
2. + 2 more comments
Phase 3 Resident
This morning
Cabana looks brand new after the resurfacing.
Walked by this morning — pool deck is sealed and the cabana paint touch-ups look fresh. Whoever the board hired for this did clean work. See everyone Saturday.
Cabana · Saturday morning
76reactions8comments
1. Phase 2 Resident · 40m ago
  The new umbrellas hold up well in the wind too — first time the whole row stayed up overnight.
2. Communications Lead · 12m ago
  Glad you flagged this — sharing the contractor name in the next bulletin for anyone planning interior work.
3. + 6 more comments
Phase 1 Resident
2 days ago
Clubhouse still hits different at dusk.
Walked past after the book club broke up last week and remembered — even the new builds in Phase 4 aren't doing this. Whoever designed the original lighting plan made the entrance feel ceremonial without being formal. Looking forward to seeing everyone Thursday.
Clubhouse · the venue Thursday
95reactions11comments
1. Phase 4 Resident · 1d ago
  Hadn't noticed the lighting until you mentioned it. Now I want to know who designed it.
2. Communications Lead · 18h ago
  Digging up the original spec sheet for the next bulletin — worth a piece.
3. + 9 more comments

Communities indexed

Active properties

Builder partners

States covered

Dept 01

The Bulletin announcements that actually land.

Post notices, maintenance alerts, and community news inside the same surface residents already read. Pinning, read-receipts, and direct messaging on top — no email lists to maintain.

Interdept · Memo

From: HOA Board
To: All residents · 847 members
Re: Pool maintenance · Saturday 8 AM – 12 PM

The pool is closed Saturday morning for resurfacing. Hot tub and splash pad remain open. Reply to message the board directly.

— Filed by HOA Board · 2026 Nov 14 · 1:42 PM CT

Pinned official notices
Direct resident messaging
Read-receipt analytics

Dept 02

The Roster everyone who lives here.

A searchable, role-filtered list of residents, HOA leadership, and every builder constructing in your phases. Direct-message anyone, no phone-tree required.

artitec.com / roster

Phase 3

Phase 3 Residents234 active

Phase 3 Builder · Toll BrothersLive

Phase 3 Board liaisonHOA

ResidentsHOA LeadershipBuilders

Recent · today

5:38 PMBuilder rep added · Phase 4
5:31 PMBoard liaison messaged 12 residents
5:24 PM3 residents archived (move-out)
5:18 PMWelcome packet sent · Phase 3

← roster changes log themselves.

Resident profiles
HOA leadership cards
Active builder directory
Role-filtered search

Dept 03

The Calendar what is next.

Community events with RSVPs and per-phase construction status — board meetings, pool days, lot releases — all on one calendar buyers and residents can both read.

Calendar · week of Nov 11

November 2026

4 events · this week

SMTWTFS

Nov14

Annual board meeting

6:30 PM · Clubhouse· 287 rsvp

Nov16

Landscaping day

10:00 AM · East gate· 42 rsvp

Nov17

Community potluck

4:00 PM · Pool deck· 198 rsvp

Nov20

Builder open house

11:00 AM · Phase 4 model· 116 rsvp

Activity wire · last 30 min

5:42 PMResident RSVP'd · Annual board mtg
5:36 PMReminder fired · Landscaping day
5:30 PMEvent added · Phase 4 open house
5:15 PM12 RSVPs · Community potluck

← RSVPs and reminders land here as they fire.

Event RSVPs
Recurring board meetings
Phase status by lot
Builder release dates

“Our annual meeting RSVP rate jumped from 30 percent to 92 percent the first month.”

HOA president · Texas master-plan · 850 lots

Dept 04

The Almanac the standing record.

A growing visual history of the community alongside CC&Rs, parking rules, and community standards. Searchable for residents, browseable for prospective buyers.

Resident photo submissions
Curated covers
CC&R reference
Searchable governance

Dept 05

The Readout what is landing.

Post reach, RSVP curves, member activity heatmaps — the same dashboards the editorial team uses to know what to publish next, exposed to community leadership.

Total reach · last 7 days

1.4K

+18% on the seven days before — driven by the pool-closure pin.

By post

Pool closure notice412

Annual board meeting387

Landscaping day356

Builder open house291

PostReachRsvpReplies

Pool closure notice412—3

Annual board meeting38728711

Landscaping day356427

Builder open house29111619

Per-post reach
RSVP histograms
Member activity heatmap
Engagement trends

A note from the field

“Our residents actually know each other now. The directory and events calendar have changed the culture.”

— Community manager · Atlanta · 320 households

Closing thought

Replace the patchwork.

Surface

Was

Bulletin

Mass-blast email lists

In-app bulletin with reach analytics

Roster

Spreadsheets of phone numbers

Role-filtered, searchable resident roster

Calendar

Doodle polls and reminder emails

Events with native RSVPs and phase status

Almanac

A Dropbox folder full of CC&R PDFs

In-system gallery + searchable governance

Readout

Asking volunteers if anyone read it

Per-post reach + RSVP curves on a dashboard

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